2022 INTERACT AWARDS SUBMISSION TERMS
2022 INTERACT AWARDS
Show us how your members are taking action across the globe, in your community, and within yourselves. Share your best service projects and or leadership development activities to the 2022 Interact Awards! This year, we are accepting videos, photos, and essays as part of the Interact Awards!
THEME
Each club must submit a video, photo or essay (“Submission” or “Submissions”) of the following theme. Only one Submission per club.
- Show us how you have taken action on diversity, equity, and inclusion in your projects, your club and your community!
WHO
A member of an Interact club ages eighteen (18) or older, the parent/legal guardian of an Interactor ages 12-17, or a member of a Rotary/Rotaract club that sponsors an Interact club may submit a video, photo, or essay on behalf of an Interact club, and must agree to these Submission Terms (“Terms”) and complete the Interact Awards Form. By submitting a video, photo or essay, you agree that you have the permission of your club. The Entry Form is also available in print form upon request by contacting Rotary International (“Rotary”).
WHEN
Nominations will be accepted from 1 September 2022 at 00:00 Chicago Time (UTC-5) until 1 December 2022 at 23:59 Chicago Time.
SUBMISSION REQUIREMENTS
- Your Submission (video, photo and essay) must be your original creation;
- You must hold all rights to the Submission, including the copyright;
- If your video or photo includes images or likenesses of recognizable persons, you must receive written permission from the subject and the parent or legal guardian of any minors or individuals who lack legal capacity to i) record those people, and ii) use their likenesses/images and voices in the video or photo.
- You must disclose to the subject(s) the purpose of the video or photo, and that Rotary will be using their image; and
- The welfare of a subject and the environment must be more important than capturing photos or videos, and by submitting photos or videos to Rotary, you certify the subjects were treated with respect and dignity, and that no people or wildlife were harmed and the environment not harmed in the creation.
- You must obtain property releases where required by the property owner;
- You must obtain releases or licenses when depicting other people’s work in your Submission (such as logos, artwork, sculptures or other copyrightable work); and
- Photos and videos should accurately reflect the subject matter and the scene as it appeared.
Submission Restrictions
- Photos and videos may not have been previously published, exhibited, displayed, submitted or distributed to a third party and may not be pending publication;
- Submission must not contain material (images, music, footage, logos) that violates or infringes the rights of others, including, but not limited to, copyright, trademark or other intellectual property rights;
- Submission must not defame or invade the privacy rights or privacy of any person, living or deceased or contain defamatory materials;
- Submission must not contain advertising, nudity, partisan-politics, or other objectionable or inappropriate content and must not be insensitive, obscene, abusive, violent, hateful, harassing, discriminatory, unlawful or sexually explicit, as determined in Rotary’s sole discretion;
All Submissions will become the property of Rotary and will not be returned. Rotary will disqualify any Submission and entrant that do not adhere to these Terms.
HOW TO SUBMIT A VIDEO
You must only submit one (1) video.
- Create or log into a YouTube account. Follow YouTube’s instructions for uploading your video to your YouTube account.
- Complete and submit the Interact Awards Form and include your video URL before 1 December 2022 at 23:59 Chicago Time.
By submitting a video, you represent that your video is in compliance with these Terms, the YouTube Terms of Service.
Video Requirements
- Video must be at least thirty (30) seconds in length and may not exceed three (3) minutes in length;
- Video must be in English, Spanish, French, Portuguese, Italian, Japanese, or Korean, but preferred in English or containing English subtitles; and
- Video may only contain music you created or you have a license to use in the video. Any music license(s) you receive must allow for Rotary to use the video with the licensed music.
HOW TO SUBMIT A PHOTO
You may submit up to (3) photos.
- Complete and submit the Interact Awards Form before 1 December 2022 at 23:59 Chicago Time.
By submitting a photo, you represent that your photo is in compliance with these Terms.
Photo Requirements:
- Photo must be accompanied by a short description of activity or service.
- Photographs must be at least 1600 pixels wide for horizontal photos or 1600 pixels high for vertical photos at a resolution of 300 pixels per inch (ppi); Photographs must be of high-resolution: at least 2 megabytes (MB) and not to exceed 5 MB per file;
- Only photographs saved in a .jpg or .jpeg format may be submitted;
- Photographs that have been digitally altered beyond standard optimization (cropping, spotting for dust, reasonable adjustments to exposure, color, and contrast, etc.) will be disqualified.
- Rotary will not accept scans of non-digital photos;
HOW TO SUBMIT AN ESSAY
- Complete and submit the Interact Awards Form before 1 December 2022 at 23:59 Chicago Time.
By submitting an essay, you represent that your essay is in compliance with these Terms.
Essay Requirements:
- Essay must be written in English, Spanish, French, Portuguese, Italian, Japanese, or Korean, but preferred in English or translated to English; and
- Essay must not exceed 1,000 words.
AWARDS
- One (1) club will be awarded the title of Best Video and receive:
- US$1000.00 that must be used to support an Interact club’s service projects (The payment will be made to the Rotary club sponsor);
- One (1) award plaque; and
- A letter from the Rotary International President.
The video will be displayed on Interact’s social media pages.
- One (1) club will be awarded the title of Best Photo and receive:
- US$500.00 that must be used to support an Interact club’s service projects (The payment will be made to the Rotary club sponsor);
- One (1) award plaque; and
- A letter from the Rotary International President.
The photo will be displayed on Interact’s social media pages.
- One (1) club will be awarded the title of Best Essay and receive:
- US$500.00 that must be used to support an Interact club’s service projects (The payment will be made to the Rotary club sponsor);
- One (1) award plaque; and
- A letter from the Rotary International President.
The essay will be displayed on Interact’s social media pages.
- Three (3) clubs will be awarded the title of Runner-Up in each category: each club will receive a letter from the Rotary President and each club’s video, photo, or essay will be displayed on Interact’s social media pages; and
- One (1) club will be awarded the title of Fan Favorite in the video category: the club will receive a letter from the Rotary President and the club’s video will be displayed on Interact’s social media pages.
Any and all applicable taxes are the responsibility of the awardee of any payment. Rotary will notify the clubs receiving awards on or around middle of January 2023 and a club will have seven (7) days after notification to claim or forfeit the award. Failure to respond by 31 January 2023 will result in forfeiture of the award.
AWARD SELECTION
Rotary will ask the public to vote for their favorite video from the eligible videos for two weeks in December 2022. The video receiving the highest number of votes during the voting period will be awarded the title of “Fan Favorite.”
All other eligible videos (not including the “Fan Favorite” video), photos, and essays will be reviewed by a panel of judges, selected by Rotary International, based on storytelling ability, originality/creativity, execution, inspiration, and adherence to the theme.
Submissions that do not comply with these Terms, in Rotary’s sole discretion, will not be eligible for the selection process or an award.
PRIVACY AND PUBLICITY
Your privacy is important to Rotary International (“Rotary”) and the personal data you share with and collected by Rotary will be used for official Rotary business and primarily for your participation in the Interact Awards, including publishing names and submissions on social media. Personal Data collected by Rotary is subject to Rotary’s Privacy Policy. In uploading a Submission, you will be using software and services provided by Cheetah Digital; and personal data collected by this provider is subject to its privacy policy.
In participating in the Interact Awards, you will be using software and services provided by YouTube and Facebook. Personal data collected by these third parties is subject to their privacy policies and your use of their software and services is subject to their terms of use.
By submitting a video, photo or essay, you grant Rotary, and its Foundation, a worldwide, royalty-free, perpetual, irrevocable, sublicensable, non-exclusive license and right to use, print, publish, reproduce, perform, edit, adapt, distribute, broadcast, webcast, exhibit, digitize, archive, transmit, create derivative works from, and display your Submission, the content in your Form, and your likeness, name, image, statements, voice and biographical and personal information (collectively “Likeness”) for any purpose whatsoever, in any form, media or technology now known or later developed including in Rotary’s publications, via streaming, and on social media. You agree that Rotary shall have the universal right to license use of your Submission and Likeness, including, but not limited to, the purpose of promoting Rotary and Interact, and to others including, media outlets and its licensed magazines and partners.
MISCELLANEOUS
Rotary shall not be liable in any way for costs, damages, injuries, or other claims to persons or property incurred as a result of your participation or the participation of anyone involved in the creation of any Submission, from the acceptance or use of any awards or breach of your representations and warranties herein. In participating in the 2022 Interact Awards, you agree to abide by all local, state, and federal laws, rules, and regulations, including any stay-at-home, social distancing and face covering orders and coronavirus / COVID-19 regulations. You are solely responsible for your entry. Rotary is not responsible for incomplete or misdirected entries, technical or network malfunctions or failures, or causes beyond its control.
By participating in the Interact Awards, you agree to defend, indemnify and hold harmless Rotary from any claims and liability arising from or out of your participation, any breach or alleged breach by you of the terms of these Terms, including, and you’re the representations and warranties contained herein, and acceptance and use of any award. The Interact Awards is in no way sponsored, administered, endorsed, or associated with YouTube or Facebook. Rotary reserves the right to cancel the Interact Awards or modify these Terms. These Terms are governed by the laws of the State of Illinois, U.S.A. without regard to its conflict of laws; and in the event of any dispute arising under these Terms, you agree to submit to the jurisdiction of any court, which is located in the County of Cook, State of Illinois, U.S.A. No entrant may be an agent or employee of Rotary.
Purchase from or donation to Rotary or its Foundation is not necessary.
Void where prohibited or restricted by law.
Copyright © 2022 Rotary International. All rights reserved.
