THE ROTARIAN PHOTO CONTEST 2019-2020  

Official Rules  

WHO

Any member of a Rotary club, honorary Rotarians, or a participant or alumnus of an official Rotary program who are eighteen (18) years or older.

WHEN

Photographs must be submitted between 1 October 2019 at 00:00 Central Standard Time (“CST”) and 15 December 2019 at 23:59 CST.  

HOW

1. Visit on.rotary.org/photo2020 and complete the entry form (“Form”) and agree to these Official Rules.

2. Using the link provided at on.rotary.org/photo2020[HS1] , upload and submit a maximum of three (3) photographs in the formats required, in addition to a description of the photographs. Photographs should relate to Rotary projects and people, or in some way to club activities or Rotary values. The Form is also available in print form upon request by contacting Rotary International (“Rotary”).

You must only submit three (3) photographs. By submitting one or more photographs, you represent and warrant that your photographs are in compliance with these Official Rules. All photographs will become the property of Rotary and will not be returned.

Your privacy is important to Rotary and The Rotary Foundation of Rotary International (the “Foundation”) and the personal data you share with Rotary on the Form will only be used for official Rotary business. This means that the personal data you provide on the Form will primarily be used for your participation in The Rotarian Photo Contest, including sharing your name and photo submission in The Rotarian magazine, on www.rotary.org and on Rotary’s social media channels. You may receive information about The Rotarian Photo Contest and other Rotary and Foundation events via email.  Personal data collected on the Form is subject to Rotary’s Privacy Policy at https://my.rotary.org/en/privacy-policy.

PHOTOGRAPHS

• Photograph Requirements Your photographs must be your original creation;
• You must hold all rights to the photographs, including copyright;
• Photographs must be at least 1600 pixels wide for horizontal photos or 1600 pixels high for vertical photos at a resolution of 300 pixels per inch (ppi);
• Photographs must be of high-resolution: at least 2 megabytes (MB) and not to exceed 5 MB per file;
• Only photographs saved in a .jpg or .jpeg format may be submitted;
• Photographs may be in color or black and white;
• Photographs must have been taken digitally since 1 January 2019; and
• If your Submission includes images or likenesses of people, you must receive written permission from each subject of the photograph(s)  and written permission from the parent or legal guardian of any minors appearing in the photograph(s) to:
• i) photograph the subject,
• ii) use the likeness, image, name and other personal data of the subject in an in conjunction with the photograph(s), and
• iii) license use of the photographs and the subject’s likeness/image to Rotary.  
• You must obtain property releases where required.

By submitting one or more photographs to Rotary, you represent and warrant that you will comply with the above photograph requirements.

  Photograph Restrictions

• Photographs may not have been previously published, exhibited, displayed, submitted or distributed to a third party and may not be pending publication;

• Sponsor will not accept scans of non-digital photographs; 

• Photographs must not contain material (images, logos, artwork, property) that violates or infringes the rights of others, including, but not limited, to copyright, trademark or other intellectual property rights;
• Photographs must not defame or invade the privacy rights or privacy of any person, living or deceased (including personal or private health information) or contain defamatory materials; and
• Photographs must not contain inappropriate, indecent, obscene, hateful, unlawful, illegal or discriminatory materials, as determined in Rotary’s sole discretion.
• Photographs should accurately reflect the subject matter and the scene as it appeared. Photos that have been digitally altered beyond standard optimization (cropping, spotting for dust, reasonable adjustments to exposure, color and contrast, etc.) will be disqualified.

Rotary will disqualify any photographs that do not adhere to the requirements set forth above or that contain any of the restricted materials or activities set forth above.

AWARDS

Three winners will be chosen– first, second and third place – as set forth under Award Selection below. Winning entries will be published in The Rotarian magazine. 

AWARD SELECTION

A photographer selected by Rotary will review the photographs based on storytelling ability, composition, aesthetic and emotional impact. Photographs that do not comply with these Official Rules, in Rotary’s sole discretion, will not be eligible for the award selection process or an award.

PUBLICITY

By submitting a photograph, you grant Rotary and its Foundation, a worldwide, royalty-free, irrevocable, sublicensable, assignable, perpetual, license and rights to use, print, publish, reproduce, perform, edit, modify, adapt, distribute, broadcast, webcast, exhibit, digitize, archive, transmit, create derivative works from, and display your photograph(s), the content in your Form, and your likeness, name, image, statements, voice and biographical and personal information and data (collectively “Likeness”) in whole or in part, for any purpose whatsoever, in any form, media or technology now known or later developed including in Rotary’s publications, via streaming, and on social media. You agree that Rotary shall have the universal right to license use of your photographs and Likeness, including i) for the purpose of promoting Rotary and its Foundation, ii) to others including, media outlets and its licensed magazines and partners, and iii) through Rotary’s online image database.

 MISCELLANEOUS

Rotary shall not be liable in any way for injuries to persons or damages to property incurred or suffered by anyone involved in the creation of a photograph or submission of a photograph to Rotary, from the acceptance or use of any awards or a breach of your representations and warranties herein. By submitting one or more photographs to Rotary, you agree to defend, indemnify and hold harmless Rotary from any claims arising from or out of a breach of these Official Rules, including, but not limited to, your representations and warranties. The Rotarian Photo Contest is in no way sponsored, administered, endorsed or associated with Facebook, Twitter or Instagram; and you release Facebook, Twitter, Instagram and Rotary from any claims, damages and all liability arising out of or in any way related to your participation in The Rotarian Photo Contest. Rotary reserves the right to amend, withdraw or terminate these Official Rules. These Official Rules are governed by the laws of the State of Illinois, U.S.A., without regard to its conflict of laws; and in the event of any dispute arising under this Agreement, you agree to submit to the jurisdiction of any court, which is located in the County of Cook, State of Illinois, U.S.A. Nothing herein may be construed to make anyone submitting a photograph or involved in the creation of a photograph, including their parents/legal guardians, an agent or employee of Rotary.

Purchase from or donation to Rotary or its Foundation is not necessary.

All federal, state, and local laws apply. Void where prohibited or restricted by law.

Copyright © 2019 Rotary International. All rights reserved.